How to Plan Successful, not Stressful, Church Events
It’s the week before the event…
- Each day, you (and several other staff members) work until the wee hours of the morning.
- The pastor keeps stopping by to see if everything is ready yet and doesn’t understand why it isn’t.
- You’re not completely sure you have enough volunteers for the event.
- It’s at the point where you’ve accepted that something is going to fall through the cracks…and there’s not much you can do about it now.
Yeah, I’ve been there too and it’s not a fun place to hang out. However, I’ve also learned how to avoid those issues and have successful (not stressful) events.
- Staff members can work reasonable hours and still get everything done.
- You can get all the volunteers you need for the event (and know this well in advance).
- Pastors can have confidence that the event will be successful.
- Guests can relax and enjoy the event.
This is why I wrote The Church Event Planning Toolkit.
I had to write this book.
I hate seeing staff members exhausted. I can’t stand seeing capable volunteers frustrated from a lack of information. I feel for the pastor who envisioned this event and isn’t seeing that vision become reality.
What needs to change? We need a better approach to planning events.
Are resources lacking? Possibly.
Is it hard to get volunteers to commit to serve? Sometimes.
Is the pastor’s vision larger than our capacity? Hopefully.
Those are obstacles…challenges that can make pulling off a successful event a bit more difficult (but not impossible!).
Using a structured planning process can help your team overcome these challenges.
How is that possible?
The answer is simple – detailed planning and disciplined execution.
My event planning process includes seven phases:
- Clarify the Vision
- Develop the Plan
- Assemble the Team
- Execute the Plan
- Monitor & Report Progress
- Facilitate Event Day
- Lead Post-Event Activities
Each phase is designed to ensure you’ve considered all the details, have the right people on the team, and keep everyone informed and accountable to meet deadlines.
Think of all the events hosted at your church each year:
- Mother’s Day
- Father’s Day
- Summer Camp or VBS
- Back-to-School Bash
- Fall Festival
- Thanksgiving Outreach
- Christmas Plays and special services
- Community Outreaches
- Volunteer Appreciation Night
- Marriage Weekend
- Financial Seminars
- Small Group Launch
- …and more
You can use the same process to plan each event. This creates consistency and helps the team get into a more productive and efficient rhythm.
If you have any role in making events happen at your church, this process can help. Don’t let the next event wear out you and your team. Take this process and use it to make the next event even more successful – for attendees and for your church.
The Church Event Planning Toolkit is now available on Amazon.com in paperback and Kindle formats. Click here to purchase your copy.
I’m offering a special bonus for those who buy The Church Event Planning Toolkit by this Friday, February 10th, 2017.
It’s an online invitation-only event where I’ll walk you through the process and how to apply it at your church. I’ll also reserve time to answer questions AND have one other surprise waiting for those who attend.
For the price of a few lattes, you can buy this toolkit (complete with templates you can download and customize for your church) and apply the process for your next event. Get your copy (paperback or Kindle) from Amazon today.